According to the amendment of the Act on Foreigners (whose provisions came into force in April this year), the National Contact Point (KPK) informs research units (universities, institutes of the Polish Academy of Sciences and research institutes) employing foreigners to carry out scientific research or development works that they should be approved in advance for this purpose by the Minister of the Interior and Administration. According to the regulations, the approval of a unit is a condition for issuing a national visa and/or a temporary residence permit for the purpose of conducting scientific research to a foreigner, and therefore it may prolong the recruitment process of a foreign employee. This provision is referred to in Chapter 7 of Article 151 of the Act on Foreigners. (We recommend that you read this Chapter as it contains other requirements, such as the agreement concluded with the researcher.)
The approval of the aforementioned units takes place at their request. The application should contain, inter alia, general information about the fact that the unit will accept foreigners for the above purpose within the framework of projects and not only (no foreigners’ data need to be provided), about the existence of the unit for at least 5 years before submitting the application and conducting scientific activity during that time independently and continuously. The letter should be accompanied by documents confirming the fulfilment of these conditions. The issuance of a decision may take between 30 and 60 days, as the applications are also consulted with other authorities, such as the Border Guard or the Internal Security Agency. The paper version of the application should be sent by post to the Ministry of the Interior and Administration.
The current list of approved scientific entities is to be published in the official journal of the Minister in charge of internal affairs (however, it is not yet available online; so far few entities have applied to the Ministry of the Interior and Administration).
It is recommended that scientific units apply for approval as mentioned above to improve the processes of employing foreigners.
Information on the approval of foreigners is available on the website of the Ministry of Interior and Administration and at the telephone number of the Ministry: +48 22 60 133 34
On January 18, 2019, at the University of Warsaw Library(BUW), the second edition of the Seminar for institutions applying and implementing the principles related to the distinction EC – HR Excellence in Research was held. The National Contact Point organised the meeting. About 60 participants representing universities, institutes of the Polish Academy of Sciences and research institutes participated in it, max. one person was representing the unit. The meeting program was based on new issues related to the implementation of the Charter and Code principles, changes in conducting the process of obtaining the award and basic information related to HRS4R. The speech of dr Andrzej Kurkiewicz, deputy director in the Department of Innovation and Development at the Ministry of Science and Higher Education – “Law 2.0 and the HRS4R Strategy”.
Dr Katarzyna Świerk, Head of the Science Bureau, Plenipotentiary of UG on Open Access to publications and results of scientific research at UG, presented issues related to communication in the HR Excellence in Research process and topics related to Open Access. Dr Anna Stachowiak-Szrejbrowska, Chairwoman of the HR Working Group at the Institute of Plant Genetics, Polish Academy of Sciences, presented the methods of effective implementation of the HRS4R Strategy.
HRS4R coordinator at IUNG-PIB and the EC accessor – dr Monika Kowalik, ran one of five discussion panels entitled “How to effectively promote HR distinction in the internal and the external environment?”. Other groups included the following issues:
• How to prepare and implement an Action Plan?
• How to conduct an internal assessment of the implementation of the Charter and the Code?
• How to enforce the rules of the Charter and the Code systematically?
• How to motivate employees and doctoral candidates of the institution to develop a career?
Summary of the meeting was made by Ms Anna Wiśniewska – a representative of the NCP (KPK).
Horizon 2020 (H2020) is the framework program established by the European Commission as a tool to finance research and innovation activities. The Grant Agreements are contracts signed between beneficiaries and the Commission. The signature of these contracts, will determine beneficiaries commitments. The responsabilities, as a result of the management of human resources in research, will be covered in the AMGA article 32 under the title “Hiring and work conditions for researchers”. Particularly, this article shows beneficiaries must take necessary measures in order to implement the principles of the Letter for researchers and the Conduct Code to hire researchers, the so called Charter&Code. Read More